Privacy Policy
Last Updated: 16 April 2026
Privacy Policy – LDR BURST TRIAL
The LDR BURST TRIAL (“LDR BURST TRIAL”, “we”, “us”, or “our”) is a website for providing information to healthcare professionals about the clinical trial in support of Royal Surrey Cancer Centre for the investigation of treating prostate cancer.
This Privacy Policy explains how we collect, use, and protect personal information when you visit our website or choose to contact us by email. This website is intended to provide information about prostate brachytherapy, our centre, our clinical team, and what patients can expect during visits.
If you do not agree with any aspect of this Privacy Policy, please discontinue use of our website.
1. Information we collect
1. Personal Data You Provide Voluntarily (via email only)
Our website does not use contact forms. Instead, visitors may contact consultants, nurses, coordinators, and secretaries directly through listed email addresses.
If you email us, you may provide personal information such as:
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Your name
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Email address
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Telephone number (if included)
2. Special Category (Sensitive) Data
We do not request sensitive data through this website.
However, if you and your institution agree to participate in the clinical trial you may be needed to disclose the following:
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Patient health information
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Diagnostic information
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Treatment History
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Patient personal contact information
This and other needed information related to the clinical trial will only be used for the purpose of patient selection and participation of the trial.
3. Automatically Collected Technical Data
Basic technical and usage information may be collected to ensure the website functions properly, such as:
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IP address
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Browser type
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Device details
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Pages viewed
No user profiling or automated decision-making is performed.
2. How we use your information
We use your personal information only when necessary, including to:
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Respond to your enquiry or request for information
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Direct your message to the appropriate member of the LDR BURST TRIAL clinical or administrative team
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Provide information about the clinical trial
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Maintain website functionality, safety, and performance
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Meet legal or regulatory obligations relevant to clinical correspondence
We do not use your data for marketing unless you explicitly request to receive such communications.
3. Legal bases for processing (UK GDPR)
Depending on the nature of your interaction with us, we process your information under one or more of the following legal bases:
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Consent
By choosing to email us, you consent to LDR BURST Trial team processing the information you provide so we can respond.
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Performance of a Contract / Steps Prior to a Contract
If your enquiry relates to clinical assessment, care, or appointment arrangements, processing may be necessary to support this request.
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Legal Obligations
Certain communications may need to be retained for regulatory or record‑keeping purposes, particularly where related to clinical care.
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Legitimate Interests
We may process minimal technical data to ensure the website operates securely and effectively.
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Vital Interests
In rare circumstances, we may process information to protect someone’s safety.
4. Cookies and tracking technologies
The LDR BURST Trial website may use essential cookies and limited analytics tools to:
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Improve site performance
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Maintain security
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Understand general site usage
5. Data retention
We keep personal information only for as long as necessary to:
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Respond to your enquiry
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Support administrative or clinical processes
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Meet clinical governance, legal, and regulatory requirements
Emails may be retained to support continuity of care or administrative needs.
When no longer needed, information will be securely deleted or anonymised.
6. Data security
We take appropriate technical and organisational measures to protect your information.
Please note:
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Email is not always a fully secure communication method.
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You should avoid including unnecessary sensitive information unless relevant to your care.
We strive to ensure that any information you choose to send to LDR BURST Trail is treated confidentially and securely.
7. Your rights
Under the UK GDPR, you may have the right to:
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Access personal information we hold about you
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Request corrections
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Request deletion where legally appropriate
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Restrict or object to processing
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Request a copy of your information (data portability)
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Withdraw consent
To exercise these rights, please contact us using the details below.
You may also lodge a complaint with the UK Information Commissioner’s Office (ICO):
https://ico.org.uk/
8. Changes to this policy
We may update this Privacy Policy to remain compliant with data protection laws.
Any changes will be dated at the top of this page.